HVAC and mechanical contractors
Toronto HVAC leads, without the manual search
Skip permits that only sound mechanical. Start with records whose scope names heating, cooling or ventilation equipment.
- Rooftop units
- Furnace and AC changeouts
- Ductwork
- Ventilation upgrades
Built for HVAC
Sign in. Start finding opportunities.
- Sign inNo training course.
- Spot opportunitiesProjects for your niche.
- Save your shortlistWork worth pursuing.
- Follow upTrack changes. Plan your next call.
Check daily for new matches as sources update. Saved lists stay private; share reviewed PDF reports.
Find the right projects. Follow their progress. Know when to act.
Keep relevant hvac projects in view for months. A dated change gives your trade sales team a reason to review the evidence and plan the next call.
Find your kind of work
Start with rooftop units. Narrow by keyword or scope, area, project or building type, stage, dates and reported estimate.
Save
Keep only the projects you choose on a private shortlist.
See dated movement
Source-backed changes to saved records appear with their dates as in-app notifications.
Add private notes
Log calls and follow-ups. A date typed in a note is text, not a reminder.
Share reviewed reports
Create a draft, review and confirm it, then export a PDF when you choose.
Request AI research
Where available, request source-linked project, company, professional-person or contact research. Findings are unverified.
Illustrative project tracker
A project naming rooftop units fits your area. Save it and review its application date.
An in-app notification prompts you to reopen the same project's source. Review the change and its evidence.
If you make a call, add a private note: “Asked about rooftop units; confirm scope and purchasing status before following up.” Decide whether to act or keep watching.
Scope, filters and timing for HVAC
Matches come from published permit wording and are narrowed by supported filters. Read application, issue, source-update and observed-movement dates separately; they are not construction start dates, bid dates or buying windows. The reported estimate is the City's figure, not a budget or contract value. Use the available date filters and list sorts to order your research, not a personalized ranking or score.
HVAC scope: Equipment and mechanical wording in the published scope is matched to the HVAC niche, then narrowed by area, building type and stage.
HVAC timing: Sort by the most recent dated movement so an issued mechanical scope is reviewed before an older application.
HVAC jobs: Rooftop units, Furnace and AC changeouts, Ductwork, Ventilation upgrades.
AI research, contacts and provider charges
Explicitly requested AI-assisted research uses source-linked public-web information about a project, relevant business or professional person. Nothing runs automatically. Each research run you request incurs provider charges; availability depends on eligible account access, lead eligibility and provider configuration and controls. Findings remain unverified until checked, may be partial, and do not become verified project evidence. Check citations and professional role relevance; contact discovery is not guaranteed. No automatic outreach or dedicated Google or LinkedIn scraping is promised.
Private accounts, notifications and reports
Saving new jobs requires current qualified records and eligible signed-in access. Saved jobs, notes and reports are private to your account, including individual logins under shared billing; this is not a shared CRM. Notes do not schedule reminders. Changes to saved records appear as in-app notifications for eligible signed-in members, with no email, push or real-time monitoring promise. Reports require eligible membership: select projects, draft, review and confirm before downloading a PDF. Scheduled source checks can lag or fail; inspect each record's source date.
In setup, choose HVAC as your trade niche. You can revisit the choice in Settings.
Source policy · filtering uses published City records, and source checks are scheduled and can lag.
Source checks and qualification before outreach
- Scheduled City-source ingestion
- PermitClue is designed to ingest published City of Toronto records on a daily schedule. Source checks can lag or fail, so read the source date rather than assuming the record is current.
- Qualify before outreach
- Build a focused trade prospect list, not a list of confirmed buyers. A match does not confirm a buyer or purchase. Business contacts are shown as verified only when explicitly published and verified; unverified research is labelled separately. Outreach remains your team's decision.
Read mechanical scope before you read project size
— qualified permit records
Verified count loads separately when available.
Default niche rules; direct, qualified source-backed matches. A permit can match several niches: do not add these counts together. These are not buyers, bids or purchase requests.
Official City sourceToronto separates related mechanical permits from stand-alone mechanical applications. One record may be a single furnace swap; another may sit inside a larger building package. The published wording is your first filter.
Direct fit
Stated in the official record
- Heating, cooling, ventilation or air-conditioning equipment named in the permit work description
- A mechanical permit type or related mechanical application tied to the record
- Specific equipment wording such as rooftop units, furnaces or ductwork, where the source states it
Inferred fit
Plausible, but your judgement
- A new commercial building or large alteration that will probably involve mechanical systems
- A change of use that may trigger ventilation work
- Building type that suggests, but does not state, an HVAC package
Not established
Verify elsewhere
- Equipment quantities, capacities, brands or specifications
- Who holds the mechanical package or whether it is already awarded
- Budget: a reported permit estimate is not a contract value
A qualification workflow for HVAC
Choose HVAC in setup
At sign-up, contractors choose a trade niche. HVAC scopes your default queue; you can revisit the choice in Settings.
Narrow with keyword, area and estimate filters
Combine building type, ward or neighbourhood, reported estimate and published scope. Treat an empty result as information, not a failure.
Open the source and separate related from stand-alone
Read the cited description, note which dates are application, issue or update dates, and decide how strong the mechanical evidence is.
Save the records worth revisiting
Saved jobs are private to your account. Source-backed changes appear in the app for eligible signed-in members; there is no email or push promise.
Source dates and overlapping niches
Read the date before the match
Every record links to its official source. Application, issue and update dates mean different things, and PermitClue checks official sources on a schedule that can be delayed. Always inspect the source date shown on the record.
One permit, several niches
Default niche membership overlaps. A single permit can qualify for more than one niche, so counts across niches must not be added together or read as a number of buyers.
Toronto, not the GTA
Coverage is City of Toronto permit data. Read how Toronto building permits work and the source-use policy.
When to approach: timing is a research prompt, not a buying signal
- An early application can support market research, but the design may be unsettled.
- An issued permit shows authorization. The mechanical contractor may already be selected.
- Later records may describe work underway or complete. Check the date on each before calling it new.
- No municipal status proves a purchasing window. Confirm the stage and bid route with an appropriate business party.
More on permit movement and project timing. Timing is a prompt to research, not evidence that anyone is ready to buy.
What a good HVAC handoff contains
- Permit identifier and the cited mechanical wording
- Location, relevant dates and what each date means
- Why you rated the fit direct or inferred
- Open questions: stage, package owner, bid route
Inside the app you can search permits with keyword, area, building type, estimate and scope filters, keep private saved jobs, and see source-backed updates to saved records in the app. Reports move from draft to review to confirmed PDF and need sign-in and eligible membership. Contact investigation runs only where a cited business role and freshness can be verified. See what PermitClue does.
Questions to ask before you rely on a match
Does an HVAC match mean the mechanical package is open?
No. It means the record's published wording fits the HVAC niche. Package status, bid route and decision-makers need separate confirmation.
Will PermitClue find the buyer?
No buyer is inferred. Contact investigation is offered only where a business role and freshness can be cited and verified.
Does this cover the whole GTA?
No. Coverage is Toronto, based on City of Toronto permit data.
Start with the record, then decide
Create an account, choose HVAC as your trade niche, and open the first source-linked record. A match does not guarantee contracts, buyers or available work.